Help Center

Company settings

How to set up a company logo?

To upload your company logo in Clockster, follow these steps:

  1. Go to:
    Settings →General Information

  2. Click the “+” button:
    On the company settings page, you’ll see a “+” button on the left side of the screen if no logo has been uploaded yet. Click it to add your logo.

  3. Upload the logo:
    In the pop-up window, click the logo icon and select an image from your device. If a logo is already uploaded and you want to replace it, click the delete (trash bin) icon first, then click “+” to upload a new one.

Image requirements:

  • Format: JPG, JPEG, or PNG

  • File size: up to 1 MB

  • Recommendation: Use a circular image for best display quality

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What additional actions can be added to the company settings?

In the Settings → General Information section, you can define key parameters to ensure the system functions correctly.

Company Information

  • Company currency is used by default in the Payroll module. Salaries can still be assigned in different currencies if needed.

  • Categories, address, phone number, and email — editable fields that are displayed in the company profile.

Attendance Settings

  • Auto clock-outs — the system will automatically create a clock-out entry at the end of a scheduled shift if the employee hasn’t done it manually.

  • Selfie clock-ins — when enabled, employees must take a photo when clocking in and out via the mobile app.

  • Check for overtime upon clock-out — if an employee stays past their shift, the system will prompt them to send an overtime request.

  • Notification of employee absence — you can configure how many minutes after a shift starts administrators will be notified about an absent employee.

  • Additional reminders for the start of shifts — sends an extra reminder to employees before their shift begins, in addition to the default schedule notifications.

  • Calculate overtime in splits — useful for splitting overtime before and after a scheduled shift.

Schedule Settings

  • Night time — specify the start and end of the night period used for payroll calculations.

  • Schedule boundaries — define the allowed window for clock-ins and clock-outs relative to scheduled shift times.

  • Grace time — set time tolerances for late arrivals or early departures that will not count as violations.

  • Default schedule — automatically applies to new employees when they are added to the system.

Employee Management Settings

  • Auto approve requests — all employee requests will be automatically approved by the system.

  • Notification of contract expiration — enable alerts when an employee’s contract is nearing its end.

  • Adding employees via the waiting list — new employees can only be added after approval by a key administrator.

  • Template for employees — automatically applies predefined settings when adding a new employee.

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It doesn’t find the address of the building.

If the address does not appear in the list when creating a new location in Clockster, you can manually enter the coordinates — latitude and longitude.

How to find the coordinates:

  1. Open 2GIS or Google Maps.

  2. Find the required building or point.

  3. Right-click on the desired spot and select “What’s here?” or a similar option.

  4. Copy the coordinates that appear — for example: 47.094681, 51.923315.

How to enter coordinates in Clockster:

  1. Go to the Admin Web Dashboard.

  2. Navigate to Settings → Categories → Locations, and click “+” to add location.

  3. In the pop-up window, click on the location logo

4. In the corresponding fields, paste the coordinates — for example: 47.094681, 51.923315.

5. The system will detect the location based on the coordinates and display it on the map.

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How to add a position / department / location?

To manage elements such as positions, departments, locations, and custom categories specific to your company, go to the dedicated settings section.

Instructions:

  1. On the main page of the Clockster web dashboard, click “Settings” (located at the top of the screen).

  2. In the submenu, open the “Categories” tab.

Here you can:

  • Add new positions, departments, locations, etc.

  • Edit existing names.

  • Delete unnecessary categories (if they are not in use).

Why are these categories important?

  • To filter employees by position, department, or workplace.

  • To accurately assign access permissions.

  • For generating attendance and other analytical reports.

  • To configure schedules, notifications, and announcement filters.

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