Step 3: Schedules

In Clockster, it is extremely important that every employee has a work schedule assigned, as without it the system cannot provide accurate information on worked hours, lateness, or missed time.
When a new employee joins your company, a default schedule is automatically assigned. If necessary, this schedule should be edited to match the employee’s actual working hours.

There are three ways to create schedules in Clockster:

1️⃣ Create a new schedule manually

If you need to set a schedule for a specific time period or define specific working days, this option is for you.
Click “+ Add Schedule” to create a new one, and select a type:

Work,
Free, or
Leave.

Then specify:

The schedule period — either “For the entire period” or “Specific dates”
The period or exact dates
Working days of the week
The location, position, or department
Start and end times of the workday
The employees for whom this schedule applies (you can select them using filters or from the list).

2️⃣ Use schedule templates

This option is convenient if you often edit schedules or have various work patterns in your company.
Templates can be created in the Clockster web app → Schedules → Advanced Settings.

Each template can be assigned a unique code consisting of numbers (1–9) or Latin letters (A–Z).
This allows you to apply templates quickly using hotkeys:

Hold CTRL/CMD and select specific days to edit
Hold ALT and select a time range
Then press the template code (number or letter) to apply it.

If you prefer not to use hotkeys, you can click the “Continue” button in the lower-right corner during editing and select the desired template manually.
Once selected, the schedule will be automatically applied to the chosen days.
You can also use created templates when adding new schedules through “+ Add Schedule”.

3️⃣ Copy existing schedules

You can copy an employee’s schedule for a selected period (up to 7 days) and apply it to another time interval.
This option is also found under Advanced Settings → Duplicate Shifts.

Important Notes About Schedules in Clockster

Working vs. Free vs. Leave (Day Off) schedules

A Working schedule sets exact start and end times for each shift.
→ Clockster will calculate detailed attendance data: total worked hours, lateness, early departures, and overtime.
A Free schedule does not track lateness or early departures.
→ The system measures attendance based on time intervals between “Clock-In” and “Clock-Out” marks.
For example, if an employee checks in in the morning and again midday, the system records two separate time segments and sums them up for the day.
A Leave (Vacation or Day off) schedule functions the same way as the Free schedule.

Shift Schedules

When setting up a rotating schedule (e.g., 2/2 — two working days followed by two off days), note that the pattern starts from the start date specified.
For example:

If the start date is May 8, the system will mark May 8–9 as workdays and May 10–11 as days off, repeating the pattern until the end date.

If each day in the shift schedule needs a different start/end time, disable “Same time for all days” to manually set times for each day.

Breaks in Schedules

If a fixed break time is specified, the system automatically deducts it from total working hours.
To include break time as part of total working hours, set the break duration to 0 minutes.

For precise tracking of break duration, enable the “Start/End Break Buttons” option.
Employees can then manually mark the beginning and end of their breaks via the Clockster mobile app or kiosk mode.

⚠️ Note: Biometric devices do not support this break-marking feature.