Payroll Calculation

Setting Up Salary and Payroll Schedule in Clockster

1. Setting the Employee’s Salary

• In the “Payroll” → “Payslips” section, select the employee for whom you want to add a salary, or click “+ Add Salary” to assign the same salary to multiple employees.

• Click “Add Salary.”

• In the pop-up window, specify:

• The salary amount (e.g., 40,000 KZT).

• The payment currency (Kazakhstani Tenge).

• The payment type:

  • per month

  • per day

  • hourly

Click “Next” to continue to the next step.

2. Setting the Payroll Schedule

Choose the payment frequency:

• Once a month

• Twice a month

How “Work Days per Week” Works When Setting Up Payroll Schedule

In this section, you can choose one of the following options:

1. “As per Schedule”

If you select “According to schedule,” then:

• Clockster will calculate worked hours strictly based on the schedule you set for each employee.

• This means the system uses the actual shift schedule (e.g., 2/2, 5/2, rotating shifts) and calculates salary according to the number of shifts completed.

• The production calendar will not be considered.

• This option suits companies with shift-based, rotating, or flexible work schedules, where the number of working days per week can vary.

2. “5 Days” or “6 Days” per Week

If you select “5 days” or “6 days”, then:

• Clockster will calculate hours and salary based on the production calendar.

• The production calendar is a government-approved calendar that defines:

  • Working days

  • Weekends

  • Public holidays

  • Hourly norms for the month, quarter, and year

For example:

• If you choose “5 days,” the system assumes a five-day work week with two days off and will include official holidays in calculations.

• If you choose “6 days,” the system assumes a six-day work week with one day off and accounts for holidays as well.

Final Difference

• “As per Schedule” — calculation is based only on your internal shift schedule, without using the production calendar.

• “5 or 6 days” — calculation follows the production calendar, regardless of the internal schedule.

This parameter directly affects how working hours and total payroll are calculated.
If your company works with custom shifts, choose “As per Schedule.”
If you have a standard five- or six-day week, choose the respective option for accurate calculations.

Setting Up Taxes and Social Contributions in Clockster

In this section, you can define tax rules and specify who the taxpayer is.

Two main options are available:

• Gross (Taxes included in salary)

  • Taxes are withheld from the specified salary.

  • The salary already includes taxes, and the employee receives the net amount.

• Net (Taxes added on top of salary)

  • Taxes are added on top of the specified salary.

  • The employer pays the employee the full salary and covers the taxes separately, increasing company expenses.

Choosing the Taxpayer

• For Direct, the employee is the taxpayer.

• For Reverse, the employer is the taxpayer.

3. Tax and Contribution Options

On the right side, you can select the applicable taxes and contributions:

• Employer’s Mandatory Pension Contribution (ОПВР)

• Compulsory Social Medical Insurance (ОСМС)

• Social Contributions (СО)

• Social Tax (СН)

You can enable only those that apply under your company’s tax system.

After configuring all parameters, click “Next” to proceed with payroll setup.
This step is essential for accurate payroll reports and expense tracking in Clockster.

“Additions” Section in Clockster

In this section, you can configure template-based additions for employees.

How It Works

• Click “+ Add” to create a new addition.

• Specify the type, amount, and conditions of application.

Usage Details

When processing payroll for one month:

• You can apply this addition only for the selected payroll month.

If the payslip is not edited later:

• Template-based additions will automatically repeat each month during payroll processing.

This helps you automate regular additions and save time when preparing monthly payslips.

“Deductions” Section in Clockster

In this section, you can create deductions that will be withheld from the employee’s salary.

How Deductions Are Applied

If you add a deduction as a template:

• It will apply to payroll for the selected month.

• If the payslip is not edited in following months, this deduction will automatically repeat every month.

This section helps automate recurring deductions (e.g., for damages, fines, or other withholdings), reducing manual recalculations each payroll cycle.

• Click “+ Add” to create a new deduction.

• Specify:

  • The deduction name (e.g., “Broken plate, 12 cm diameter”).

  • The fixed deduction amount or a percentage of the salary.

  • Add a description if needed for internal tracking.

How Deductions Are Applied

If you add a deduction as a template:

• It will apply to payroll for the selected month.

• If the payslip is not edited in following months, this deduction will automatically repeat every month.

This section helps automate recurring deductions (e.g., for damages, fines, or other withholdings), reducing manual recalculations each payroll cycle.

“Rates” Section in Clockster

Link a Rate to Payroll

If you haven’t created rates in the Payroll settings yet:

• Click “+” to add a new rate.

• Enter rate parameters according to your company’s pay structure (e.g., standard shift, holiday work, overtime, or night hours).

• Select the needed rate so it applies to the chosen employee when calculating salary.

General Rate Settings

Click the “Settings” button to open general rate settings, where you can choose:

Work Hours Calculation Method:

• Standard – hours are calculated based on the employee’s assigned shifts.

• Custom – you can set a fixed number of working hours per month, and the system will calculate based on this norm, regardless of the schedule.

Overtime Settings:

• Enable or disable counting overtime before the shift starts.

• Enable or disable counting overtime after the shift ends.

Why This Section Is Important

The Rates section helps you:

• Set unified rate templates for different employee categories.

• Automate salary calculations, including additions, bonuses, and overtime.

• Simplify payroll and HR work when processing employee payments.

When finished, don’t forget to click “Save” so all changes are applied.

Updating Data in Payslips

• The payslip must have the status “Waiting approval”

• If the payslip is in “Draft” status, data will not update automatically — even if you click “Recalculate”

Why This Matters

Because when a payslip is marked as “Draft,” it is not yet ready for calculation, and all changes will only apply after it’s moved to “Waiting for approval”

Save this as a small tip — for precise payroll calculations in the future.